We build a system that calculates the true profitability of every provider, every visit type, and every payer contract so you stop pricing treatments on hope and start measuring which combinations of therapist, modality, and insurance actually produce margin.
No cost. 15 minutes. No obligation.
We build a system that calculates the true profitability of every provider, every visit type, and every payer contract so you stop pricing treatments on hope and start measuring which combinations of therapist, modality, and insurance actually produce margin.
Most physical therapy practice owners track visits per provider and gross collections, but cannot tell you which therapists generate margin and which lose money once you layer in salary, payer mix, and authorization denial rates. You see $800,000 in monthly revenue but have no visibility into whether your ortho cash-pay visits at 6.2 units per visit are subsidizing Medicare visits at 4.1 units that fall below your cost to deliver. When a commercial payer cuts rates mid-year or a high-producing therapist works primarily with workers comp authorizations that get denied at 18%, your overall margin compresses and you only discover it at tax time. Without job-level profitability by provider and payer, you cannot coach underperformers, renegotiate unfavorable contracts, or prove to a buyer that your per-therapist economics are sustainable.
Provider-level P&L showing visits, units per visit, payer mix, salary and burden, and net margin per therapist per month
Visit type and modality profitability model that isolates margin by ortho, neuro, pelvic health, and cash-pay versus insurance
Payer contract profitability dashboard ranking every commercial, Medicare, and workers comp plan by reimbursement per unit and authorization denial rate
Authorization denial tracking by payer and therapist, calculating the cost of delivered but unpaid services
Benchmarking report comparing each provider's visits per day, units per visit, and margin contribution against practice targets and acquisition thresholds
Multi-clinic buyers paying 4.5 to 10x EBITDA expect per-provider profitability data that proves the model works beyond the founding clinician. They discount practices where owner-therapists carry 40% of visits or where payer mix and per-therapist margin are opaque. Single-clinic sellers on 2.0 to 4.0x SDE still benefit because documented provider economics and payer contract performance de-risk the model and justify the higher end of the range. Job-level profitability becomes the evidence that your visits per provider, units per visit, and payer mix are repeatable under new ownership.
job-level profitability for physical therapy practices is the intersection page. Read the full physical therapy practices advisory angle, the general job-level profitability overview, or run the Value Creation Assessment to see where your practice stands.
We assign square footage per treatment room and front desk hours per visit, then allocate rent and admin salary proportionally so each provider carries their true occupancy and scheduling cost. This prevents high-volume therapists from appearing more profitable than they are when sharing fixed overhead with part-time or ramp providers.
We extract visit detail from your EMR (WebPT, Clinicient, or similar), match it to remittance data by patient and date of service, then rebuild units billed, units paid, and payer at the individual visit level. If your EMR cannot export this, we work with your biller to pull EOB and claim data directly.
Yes. We tag visit types (evaluation, therapeutic exercise, manual therapy, wellness) and payer channel (cash, commercial, Medicare, workers comp) so you see margin by service line. This reveals whether your 18-visit-per-week cash concierge program subsidizes your 12-visit Medicare clinic or vice versa.
Monthly at minimum. Payer contract changes, new therapist hires, and authorization denial spikes all move the numbers. We typically deliver a live dashboard that refreshes when you close your monthly books, plus quarterly reviews to adjust allocation logic as your mix shifts.
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See advisory angleThe Keystone Value Creation Assessment™ audits your last 12 to 36 months and gives you a written summary whether you engage us or not. If there is not a clear opportunity to create value, we will tell you directly.